A record board for every tail, from the entries you already make

Four words, from your own entries

Each tail is Records clear, Clear with deferrals (with the nearest expiry), Not clear (naming the record that is missing or past its date, as entered) or Not set. The station shows its worst tail, with a count of each.

Eight lanes

Deferrals, findings and tech log references, the required inspection, emergency equipment and the ELT, aircraft documents, reports and notices, the due list as imported, and hoist and role records.

Events to acknowledge

A deferral ending within 24 hours or past its interval, an extension notice due, an ELT near its removal limit, equipment or a document due, a report to make, no daily inspection by the first departure, a due line inside the margin or past its limit, and a tail declared not ready for standby. Each is acknowledged on the board, and escalates if nobody does.

On every phone that opens the tail

The words and reasons are saved on the phone with the time, so a deferral past its interval or a missing daily shows with no signal.

Due items by import

Your tracker holds the due list. You import its export onto Escudo’s CSV template with the source, the time of the export and the airframe totals, and each line shows “due in 8.7 hours per the import of 29 Oct 2026”. Lines inside your warning margins show amber; a line past its limit per the import makes the tail Not clear. An import older than the days you set is flagged.

Utilisation per flight

Airframe hours, cycles, landings, APU hours, and hoist cycles and lifts for each flight, from the crew app, the dashboard or the tech log. Between imports the remaining is estimated from the utilisation since, and labelled estimated.

Variations from the logbook

The New Zealand 10% planning latitude and the Part 42 MOS 2.10 one-off extension, with the logbook reference and who agreed it, where the aircraft’s packs allow them.

Hoists and cables

Each hoist with its cable and the limits from the maker’s data or an AD, in cycles, lifts, hours or a date, counted with the utilisation recorded. A cable change is a removal and a new record.

Role records

Hoist inspections, NVG checks, NVIS lighting assessments, HUMS checks or downloads and airframe washes, each with its next due date as entered.

The standby, declared by you

For HEMS, SAR and police air wings: the operator declares a tail ready, ready with limits or not ready for a role and period. It shows beside the record words as the operator’s declared readiness, never instead of them. Escudo never works it out.

Escudo is never the maintenance source of truth. It never works out a due point and never sets an interval or a limit: they come from your tracker, the MEL, the maker’s data, the AD or your programme, as entered.

Walk-arounds by aircraft type

Pre-flight, turnaround, final and arrival walk-arounds by aircraft type and the pilot-performed daily inspection, copied in from the catalogue as drafts and published in your own words. Each item’s photo is taken from the viewpoint the template names, the check is sealed, and the one you choose is counted as the required inspection, against the first departure of the day or each flight.

Fuel uplifts

Grade, litres, kilograms and density as on the docket, the supplier, docket number and photo, and the supplying unit or site, scanned by its tag or picked. That day’s fuel quality check on the unit or site is linked where one is recorded; none recorded is a note, never a block.

Weight and balance reference

The reference from the weighing report or approved document, its date, the empty weight and arms as entered and the document, superseded by a newer one. Never a calculation.

Escudo never works out a weight, an arm, a moment or a loading, and never converts litres and kilograms: each figure is as on the docket or the document.