Prove it was checked
Airside checks are required, but too many are still a tick on a sheet. Escudo Aviation records each check item by item on a phone or tablet, with the time, the place and a photo, turns every failure into a tracked repair, and shows the supervisor on duty the airport's fire category as it stands right now.
- A live category board for each airport, from the appliances, agent and crew actually available
- Aerodrome findings pinned by GPS, photographed and raised as defects
- Built to keep working with no signal, on remote aerodromes and island strips, and send later
Checks happen. The proof is thin.
Fire crews check their vehicles every shift and reporting officers drive the movement area every day. The work is done. What is missing is a record that shows each item, who checked it, where they were and what they found, and a way for a failure to change the picture straight away.
- A tick on a paper sheet does not show what was looked at, where, or when.
- A failed pump test can sit in a logbook while the declared category stays the same.
- A finding on the runway strip at dawn has to be remembered, written up and passed on by hand.
- When the auditor asks for two years of inspections, someone spends a week finding them.
How it works
Watch the walkthroughEach step in detail- 01
Scan the tag
A QR tag at each check point: the cab, the pump panel, the station board, an inspection zone. Where a section asks for a tag, the scan, or a skipped scan with its reason, is recorded with the time.
- 02
Check item by item
Pass, fail or not applicable, readings, and the water, foam and complementary agent on board. The time on every check, and GPS on each finding and every aerodrome item where the device has a fix.
- 03
Photo and defect
A failed item becomes a defect with its photo and a severity. A critical defect takes the vehicle out of service straight away.
- 04
Category recomputes
The category board recalculates from the serviceable appliances, the agent on board and the crew signed on, and records any reduction with time, cause and person.
- 05
Sealed check
Each submitted check is sealed about an hour after it arrives, with a SHA-256 hash chained to the one before it for that asset. Other records keep every change in the append-only audit log.
- 06
Pack for the audit
Print the ARFF readiness pack or the aerodrome pack for any date range, or download it as CSV files with a SHA-256 manifest.
Five modules, built and taking early customers
ARFF Ready
Daily to annual checks for major foam tenders, rapid intervention vehicles, breathing apparatus, equipment and the station, from a library of 37 templates. A live category board with agent and crew, alerts that escalate, competency currency, foam and agent stock, foam tests, discharges and decontamination, incident reports, drills and the readiness pack.
ARFF ReadyAerodrome
Serviceability inspections by zone: runways, taxiways, aprons, strips, lighting, markings, signs, windsocks, fences, obstacles, wildlife and FOD. Each finding pinned by GPS and photographed, then raised as a defect. A serviceability board works out each site and facility from your records, with lights out by number, a NOTAM log, and owner reports for remote strips and helicopter landing sites.
AerodromeGSE Ready
Pre-use checks for belt loaders, tugs, stairs, ground power and the rest by START and PROOF tags, with a red tag on a critical fail. A board of checked, unlocked units against the day’s flights, hour by hour, with statutory items, aircraft contacts, airside vehicle permits, driving authorities, airport defect notices and the station pack.
GSE ReadyAircraft records
A record board for every tail from the entries you already make: walk-arounds and daily inspections by aircraft type, deferrals with their clock per the entry, tech log references, the ELT, reports recorded, the due list imported from your tracker, HEMS records and declared standby, fuel uplifts and the weight and balance reference. Records only: the decisions stay in the technical log.
Aircraft recordsFuel quality checks
Daily, weekly and monthly checks for refuellers and hydrant dispensers, the fuel farm daily check, and the avgas drum or small aerodrome check. A critical fail takes the unit or site out of service, and an aircraft fuel uplift links to that day’s check. Records only: your limits and procedures stay the authority, and Escudo never certifies fuel or approves its release.
The category board
How the category is worked outComputed, not declared by hand
Serviceable appliances, the agent on board and, with the crew rule on, the riding positions filled by someone current, compared with the rules table you choose and confirm for your jurisdiction.
Every change logged
A reduction is an event with the time, the cause and the person. Restoration closes it. The board keeps the history.
Alerts that escalate
Supervisors are alerted in the dashboard. If nobody acknowledges it, the alert moves up from supervisor to manager to administrator.
A place for the NOTAM
A timer runs from the reduction, and the NOTAM reference is recorded against the event when your people raise it.
Crew to category
Riding positions on each appliance, crew signed on and off, and competency currency, so the board can say “Crew: monitor operator not current”.
Foam and agents
Agent lots and reserves against the declared category, induction, acceptance and laboratory tests, the discharge register and decontamination records.
Incidents and standbys
Times from call to stand-down, the appliances that attended and the agent each used, which takes it out of the count until its next agent check.
Insights
Time at the required category, minutes reduced by cause, time to acknowledge and restore, response times and crew currency.
Escudo Ready records and routes: it does not certify airworthiness, issue NOTAMs or replace your procedures.
Pricing
All modules and pricesARFF Ready
Appliance, equipment and station checks, the live category board with crew and agent, alerts that escalate, competencies, foam and agent stock, foam tests, incidents, drills, insights and the readiness pack.
Aerodrome
Serviceability inspections by zone with findings pinned and photographed, a board of each site and facility from your records, lights out by number, a NOTAM log, runway condition reports, works with the restore countdown, wildlife and strike reminders, remote strips and helicopter landing sites, and the inspector pack.
GSE Ready
Pre-use checks by START and PROOF tags with a red tag on a critical fail, a board of checked, unlocked units against the day’s flights by hour, statutory items, the contact register, airside vehicle permits, driving authorities, airport defect notices and the station pack.
Aircraft records
A record board per tail from your own entries, walk-arounds and daily inspections by aircraft type, deferrals per the entry, the ELT, reports recorded, the due list by import, HEMS records and declared standby, fuel uplifts and the weight and balance reference.
Fuel quality checks
Five checks from the catalogue: refueller and hydrant dispenser daily, weekly and monthly, fuel farm daily, and avgas drum or small aerodrome. A critical fail takes the unit or site out of service, and aircraft fuel uplifts link to that day’s check. Records only: the limits are yours.
Prices in AUD, ex GST. Asia pricing on request. Airside vehicles and turnaround records are in development.
A record you can stand behind
Each submitted check or inspection is sealed about an hour after it reaches us, with a SHA-256 hash chained to the previous check for the same asset. The seal covers its answers, and the photos and tag scans that had arrived by then. Change a sealed answer and the chain no longer matches. Other records, such as defects, incidents, foam tests and drills, are not sealed: every change to them is kept in the append-only audit log. On request, we correct a check as a new version and keep the original.
The packs bring it together for an audit: checks, category changes with their NOTAM references, drills and response times, defects and repairs, and for ARFF the incidents, foam tests, discharges, decontaminations, competency validations and agent stock, with a manifest of SHA-256 hashes so a reviewer can confirm the files are exactly as exported.
What every check carries
- The template version that was used
- Who did it, and when
- The tag scan, or the skipped scan and its reason, where a section asks for one
- GPS on findings and aerodrome items where the device has a fix
- Photos on the items that need them
- A SHA-256 seal chained to the check before it
Preset drills, your intervals, everyone signs
24 preset drills across three services, each with its steps and its source. Add one to your plans, set how often you run it, run it on the phone with no signal and print the drill pack.
- An interval only where a regulator states one, with its clause. Every other one is yours to set
- Each person signs for themselves, and the lead closes the run
- Findings become defects or corrective actions
- Overdue is a note and an alert, never a status
Start with one station or one aerodrome
We load your vehicles, zones and the templates you choose, you validate them in your own words, and your crews start checking. Tell us about your airport.