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Platform

One engine, from the phone to the desk.

Every Escudo product runs on the same engine: an app that walks the vehicle or asset and records what it finds, and a dashboard that turns every result into status, work for the workshop and a record that stands up to audit. Each product adds what its industry needs on top.

Watch the walkthroughsBook a demo

One check, everything follows

  1. 01

    Scan the tag

    A QR tag on the vehicle or asset opens its current check, its status, last shift’s handover and any equipment coming due.

  2. 02

    Walk the vehicle

    A guided route with a shadowed outline at each position. Live camera only, every photo stamped.

  3. 03

    Check what matters

    Lights and siren, readings, counts against par, dates, tyres, meters and photos, one item at a time.

  4. 04

    Submit, signal or not

    Saved on the phone and sent when signal returns. Nothing lost, nothing sent twice.

  5. 05

    Status sets itself

    Failures, breaches and open defects set the status, with the reasons, in each product’s own words.

  6. 06

    The workshop closes the loop

    Defects become work orders. Closing one clears its defects and resets the service that was due.

The app crews, drivers and operators use

See it working
Guided walkaround
Positions around the vehicle in a set order: six and the cab for a road vehicle, four for a trailer, four and the helm for a vessel. No position can be skipped.
Framed photos
A shadowed outline of the view each position needs. The crew lines the vehicle up and takes the photo. The outline is a guide, not a detector.
Stamped on the phone
Every photo carries the time it was taken, the GPS position and compass heading where the phone allows, and how long the crew spent there.
Lights and siren
Every template checks the emergency warning lights and each siren tone, with a photo of the lights running.
Readings with limits
Pump pressure, tank levels, oxygen pressure, cylinder pressure, anything with a unit, checked against your own limits.
Stock and equipment
Counted against par, locker by locker. You choose whether a shortfall restricts the vehicle or is only recorded.
Dates
Registration, service tags, calibration and expiry dates, warned 30 days out and able to restrict the vehicle once passed.
Tyres and meters
A framed photo of every tyre with tread and pressure. Odometer and engine hours photographed, never allowed to go backwards.
Defects and damage
Defects with a photo and a severity that sets the status. Damage marked on a drawing of the vehicle for an officer to review.
Shift handover
The outgoing crew hands over fuel, odometer and notes; the incoming crew accepts it. Nobody accepts their own.
Offline first
Works in plant rooms, basements, pits and on the water. Every record carries an id made on the phone, so re-sending never duplicates.
On their own phone
iPhone and Android. Big buttons for gloves and sunlight, and no training beyond the first check.
In the field, in real time

Report a fault the moment it is found.

Nobody waits for the next check or a phone call to the station. The crew who finds the problem reports it there and then, and the vehicle's status follows.

  1. 01
    Photograph it

    From the vehicle screen, any time: on a job, at the hospital, on the sand. Live camera only, never the gallery.

  2. 02
    Say how serious

    Critical takes it off run, major restricts it, minor is recorded. The crew decides on the spot.

  3. 03
    Everyone knows

    The status changes on the board, a critical fault raises an alert for the officers in the dashboard, and the workshop has the photo, as soon as the phone has signal.

See a defect reported in the fire walkthrough
SERVICE DUE30/09/2026Live camera
New defect · A12, emergency ambulanceStretcher head end will not lock in the raised positionFound at the hospital between cases
CriticalMajorMinor
Goes off runA12 goes off run until the stretcher is fixed. The team leader and biomedical see it straight away.
Automatic

What happens without anyone asking

Nobody has to read a form and decide what to do. Every item carries the consequence you chose for it, and the platform acts on it the moment the check arrives.

Status
From failed items, breached limits, expired dates and open defects, set the moment a check arrives.
Walkaround evidence
Each walkaround is rated good, check or weak, from missing photos, time per photo, whether the crew turned right round the vehicle and how far apart the photos were taken.
Meter checks
A reading lower than the last one is refused. A jump bigger than your limit is flagged for an officer.
Alerts
Critical defects, overdue checks, expiring dates, services coming due and equipment tests, raised in the dashboard for the right station.
Service due
Servicing by kilometres, engine hours or date, whichever comes first, worked out from every reading.
Audit log
Who did what, when and where, against which template version. Append only, for everyone including us.
Escudo Emergency
On run, restricted, off run
Escudo Fleet
Available, restricted, off road
Escudo Aviation
Serviceable, restricted, out of service
Escudo Mining
Ready, restricted, out of service
The dashboard

One board, always current

It refreshes itself, so it can sit on a screen in the office or the station, and it goes as deep as the workshop needs.

Fleet status
Every vehicle, its status and why, refreshed as checks arrive.
Check records
Each check with its results, limits, photos by position and evidence rating. Printable, and exportable as a spreadsheet.
Defects
A board from open to fixed, with photos and severity.
Work orders
Numbered, assigned and closed by the workshop, with the meter reading at completion.
Servicing
Schedules by distance, hours or date, and what is due soon.
Damage review
Damage marked by crews, confirmed or dismissed by an officer.
Tyres and meter readings
Latest tread, pressure, odometer and hours for every vehicle.
Equipment register
Where every item is, its state, and its full test and service history.
Handovers
Every handover between crews and who accepted it.
Templates
Build checks without a developer. Versions are locked once published.
People and licences
Roles by station, licence classes and expiry dates.
Reports
Readiness, defects and check completion over time.

What each product adds

The drill library
Emergency

Escudo Emergency

Fire and rescue, ambulance, police, SES, marine rescue, surf clubs, aviation rescue and mine response.

  • Eight services, each with its own checks and wording, and 405 starter checks
  • ARFF, switched on in Settings: a live category board, foam and agents, crew to category, incidents and drills
  • Mine rescue: a readiness board per mine site from its rule pack
  • Ambulance and patient transport: a cover board per station against each shift’s plan, unit seats and credentials, make-ready, decontamination holds, deployments and move-ups, station reserves and caches, licence rule packs, insights and a readiness pack
  • Marine rescue: what each base can do now, skipper bands, vessel permissions, a certificate register, activations, the radio watch, signed drills and the occurrence register
  • Police: station readiness by shift, speed and breath certificates from the register, deployments, custody transport, cameras and radios, body armour and CED records, consumable lots, a camera status import, speedometer certificates and insights, and the fleet and lessor: replacement, leases, accident packs, lease returns and donated assets
  • Safety notices matched to units in the equipment register
  • A station display board for the screen on the wall
  • A drill library of 89 preset drills across the eight services, run on the phone and signed by everyone who took part
Explore Escudo EmergencyFleet

Escudo Fleet

Freight, bus and coach, waste, courier, council and healthcare fleets.

  • Pre-trip and post-trip checks due only on days the vehicle runs, and a second check per vehicle
  • Trips with start and end readings, and the fuel gauge recorded
  • Fill-ups with receipt photos, fuel cards and statement import, and 11 anomaly rules
  • Driver authorisation, credentials, training and vehicle documents with expiry dates
  • Defect deferral (never for safety-critical faults), clearance with qualification and defect notices
  • A quarterly maintenance statement (NHVAS and HVA records) for your own audit file, and self-serve sign-up and billing
  • Non-conformances, internal reviews, responsibilities, procedures with “I have read this”, and workshops and mechanics
  • An incident and near-miss register, records only, and a weekly digest with who has read it
  • Spreadsheet import with a preview, roadside and auditor links that expire and log every opening, and an auditor pack
  • Ten preset drills for depots and drivers, from a bus evacuation to a missed lone driver check-in, with signed runs
Explore Escudo FleetAviation

Escudo Aviation

Airports, ARFF services, aircraft operators and ground handlers.

  • A live ARFF category board per station, with planned reductions, escalation and the NOTAM reference recorded
  • Aerodrome inspections due by rule pack and the day’s movements, with findings pinned on the map
  • An aerodrome board of each site and facility, lights out by number, a NOTAM log, runway condition reports, works, wildlife and strike reminders, and owner reports for remote strips and helicopter landing sites
  • Checkpoint tags placed and scanned along the check
  • Each check sealed in a SHA-256 chain, with corrections kept as new versions
  • Minor defects and close-out photos, drills and response times
  • A GSE board of checked, unlocked units against the day’s flights by hour, with pre-use checks by tag, red tags, statutory items, contacts, airside vehicle permits, driving authorities and airport defect notices
  • An aircraft record board per tail from the operator’s own entries: deferrals per the entry, tech log references, the ELT, the due list by import, utilisation, role records and the declared standby beside the words
  • Aircraft walk-arounds and daily inspections by aircraft type with each photo from the viewpoint the template names, fuel uplifts as on the docket and the weight and balance reference as entered
  • Fuel quality checks for refuellers, hydrant dispensers, fuel farms and drums, a critical fail taking the unit or site out of service, with the limits set by the operator
  • 24 preset drills and exercises for ARFF, the aerodrome and the apron, with the interval the source states and its clause
Explore Escudo AviationMining

Escudo Mining

Mine emergency response teams, mines rescue services and contractors.

  • A readiness board per mine site in four lanes, from the jurisdiction’s rule pack
  • Rescue teams, positions, competencies and sign on
  • Places, caches and equipment by location, with their test regimes
  • Exercises, TARPs, incidents and the fresh air base log
  • Explosives and chemicals registers, kept as records only
  • Plant quarantine and fire records, and 132 starter checks including mining plant
  • 12 preset mine drills and exercises, from the emergency plan test to self-rescuer donning, signed by each person
Explore Escudo Mining

Records that stand up

Security and data
Audit log
Who did what, when and where, against which template version. Append only, for everyone including us.
Evidence pack
One vehicle over a period: every check, defect, photo and sign-off, with a SHA-256 fingerprint of the pack.
All your data
Your records as spreadsheets in one download, with a manifest giving each file’s SHA-256 fingerprint.
Sealed checks
In Escudo Aviation, and in Escudo Emergency with ARFF on, each check is sealed into a SHA-256 chain that can be verified.
Signatures at every stage
Crews sign checks and walkarounds, both crews sign a handover, and officers sign to resolve a defect or close a work order.
Locked versions
A published check never changes. Each record shows the exact version it was done on.
Built for your organisation

Fits how your organisation is set up

  • Organisations, stations, depots and sites, with vehicles, assets and people in each
  • Four roles per organisation, named in each product’s own words
  • One login across several organisations for people who serve in more than one
  • Road vehicles, trailers, vessels, plant and places, each with its own walkaround or check
  • Microsoft sign-in for the dashboard
Where we work

Asia Pacific, stored in Australia

Australia, New Zealand, Papua New Guinea, Pacific Islands, Singapore, Malaysia, Hong Kong. Every record and photo is stored in Sydney, whichever country the fleet is in.

Exports are clean spreadsheets, so your records can move to other systems, including telematics and service desk tools, when you need them to.

Security and data

See it with your own checks

A 20 minute call. Bring one of your check sheets and we will show you the same check running on a phone, with the status and records it produces.

Or email us: info@escudoready.com

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