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All walkthroughs
Product walkthrough

From the first hour to the auditor pack.

Ten films. Four follow a driver’s pre-start on a truck, a bus, a van and at the bowser; six follow one business from sign up to its records. The driver’s phone and the dashboard play together, chapter by chapter.

Film 3 of 10: Bus and coach

Door 1 on route bus B07 fails its obstruction test at 05:06. Mia reports it, B07 goes off road on the depot board, and it stays there until the repair is signed off.

In this filmBus and coach

Door 1 on bus B07 closes on Mia’s test bar and does not reopen. The bus comes off road before a passenger boards.

05:02, a slow door
Round the bus
Door 1 fails the test
The rest still gets done
Reported as critical
Off road until it is fixed
0:00 / 1:34

Door 1 on bus B07 closes on Mia’s test bar and does not reopen. The bus comes off road before a passenger boards.

  1. 05:02, a slow door. 05:02 at the Northern depot. Mia Delaney scans route bus B07 before the first run. The late shift’s handover says door 1 felt slow to close. Mia will test it properly. One tap starts the guided walkaround. B07 is due today on the depot board.
  2. Round the bus. B07 is walked as whole sides: front, kerb side with the doors, rear, driver side, then inside. Each framed photo is stamped on the phone with the time, place and heading. In the office, the photos are filed by position: B07 as Mia found it.
  3. Door 1 fails the test. Inside, Mia closes door 1 on the test bar. It should stop and reopen. It does not. Exits, hammers and the ramp pass, each with a photo where the template asks. Critical: the app tells Mia that B07 goes off road when this is sent.
  4. The rest still gets done. The walkaround carries on. Headlights and hazards on, photographed running. Lights, indicators, signs and the reversing alarm all pass. Every result lands in the check record, with the photo beside it.
  5. Reported as critical. Mia photographs door 1 and reports it as critical: it closed on the test bar twice. The supervisor has it on the defect board, with the photo, before Mia is back in the seat.
  6. Off road until it is fixed. Mia submits the walkaround: 41 passed, one critical fault. The depot has no signal. The check waits on the phone and sends itself when it can. B07 turns Off road on the board. It stays off road until the repair is signed off. The supervisor raises a work order for the door.

Illustrated from the real driver app and dashboard. Results reach the dashboard when the driver submits, straight away with signal or later without it. Alerts and the weekly digest are on the dashboard; invitation links are sent by the owner. Escudo never decides whether an incident must be reported, makes no finding about a vehicle or the records, and does not state that anyone meets NHVAS. Limits, items, prices and wording are set by each fleet. Priya, Sione, Mia, Linh, Tama, Ben and everyone else, Harbour City Logistics, the Northern bus depot and every vehicle are invented.

What drivers can check

Every item your pre-start needs, checked the way it should be.

Templates are built from these item types. Each result is kept with the limit and template version it was checked against.

Pass or fail

A plain check. A fail can restrict the vehicle or take it off road, as you decide. Items marked safety critical, such as brakes, steering, tyres and couplings, can never be deferred.

  • Brake warning lights go out after startfail: off road
  • Passenger door stops on an obstructionfail: off road
  • Marker lights intactfail: restricted

Readings with limits

A number checked against the minimum, maximum or range you set. We never invent a limit.

  • Air pressure after build-upkPa
  • Cargo temperature at start°C
  • Lowest tyre tread depthmm

Fuel level

The gauge read in eighths at every pre-start and at both ends of every trip, so fuel used and fuel lost show up.

  • Pre-startE to F
  • Trip start and endE to F
  • Electric vehiclescharge %

Odometer and hour meter

Photographed and read. Never allowed to go backwards, and a big jump is flagged. Forklifts and plant read the hour meter.

  • Trucks, buses, vanskm
  • Forklifts, EWPs, planth

Tyres

On a guided walkaround, a framed photo of every tyre, duals included, with tread depth and pressure against your limits.

  • Tread depthmm
  • PressurekPa
  • Sidewall conditionpass or fail

Compliance dates

Expiry dates checked on the vehicle, with a warning before they lapse.

  • Registrationdate
  • Fire extinguisher service tagdate
  • First aid kitdate

Framed walkaround photos

On a guided walkaround, a shadowed outline for every stop, live camera only, each photo stamped with time, place and heading.

  • Truck and trailer7 positions
  • Bus4 sides + interior
  • Van or ute6 positions

Defects

A photo and a severity that sets the vehicle status. Supervisors defer, repair and clear with a signature.

  • Criticaloff road
  • Majorrestricted
  • Minorno change

Fill-ups and receipts

Litres, cost and odometer at the bowser, with one photo of the pump or the receipt on the live camera, stamped with time and place.

  • Fill-uplitres, $, km
  • Receiptphoto
  • Card statementmatched
Options and solutions

Everything the films showed, in one place.

Pick your industry when you sign up and its templates are offered first. Every template is yours to change.

87 starter templates

Trucks (5)

  • Light truck pre-start
  • Rigid truck pre-start
  • Prime mover pre-start
  • Semi-trailer and B-double coupling check
  • Tipper pre-start

Specialist trucks (8)

  • Curtainsider and pantech pre-start
  • Refrigerated truck pre-start
  • Tilt tray and tow truck pre-start
  • Crane truck pre-start
  • Concrete agitator pre-start
  • Fuel tanker pre-start (dangerous goods)
  • Water cart pre-start
  • Car carrier pre-start

Trailers and combinations (4)

  • B-double pre-trip
  • Livestock crate check
  • Dog trailer and drawbar coupling check
  • Road train and converter dolly check

Bus and passenger (7)

  • City bus pre-trip
  • Coach pre-trip
  • School bus pre-trip
  • Minibus pre-trip
  • Wheelchair accessible vehicle pre-start
  • Double-decker bus pre-trip
  • Articulated bus pre-trip

Vans (4)

  • Van pre-start
  • Courier van daily check
  • Trades ute and trailer pre-start
  • Refrigerated van pre-start

Cars and light vehicles (6)

  • Pool car pre-start
  • SUV and 4WD pre-start
  • Electric van or car pre-start
  • Weekly light vehicle check
  • Motorcycle or scooter pre-start
  • E-bike or cargo bike pre-ride

Waste and council (8)

  • Waste compactor pre-start (side loader)
  • Waste compactor pre-start (rear loader)
  • Waste compactor pre-start (front lift)
  • Hook lift and skip truck pre-start
  • Street sweeper pre-start
  • Vacuum truck pre-start
  • Ride-on mower pre-start
  • Tractor pre-start

Plant (8)

  • Plant pre-start
  • Forklift pre-start (LPG or diesel)
  • Electric forklift pre-start
  • Scissor lift pre-start
  • Boom lift pre-start
  • Telehandler pre-start
  • Excavator pre-start
  • Skid steer loader pre-start

Mining and quarry plant (13)

  • Haul truck pre-start
  • Articulated dump truck pre-start
  • Wheel loader pre-start
  • Dozer pre-start
  • Grader pre-start
  • Blasthole drill pre-start
  • Excavator or shovel pre-start (mine and quarry)
  • Water cart pre-start (fire role)
  • Fuel and lube service truck pre-start
  • Mobile crane pre-start
  • Integrated tool carrier or EWP pre-start
  • Lighting tower or generator check
  • Dynamic service brake test

Healthcare (6)

  • Patient transport vehicle pre-start
  • Clean between patients
  • Pathology and specimen courier pre-start
  • Home care and community nursing car pre-start
  • Mobile clinic pre-start
  • Deceased transfer vehicle pre-start

Hire (2)

  • Hire car check-out
  • Hire car return

Any vehicle (3)

  • Load restraint check
  • Monthly vehicle inspection (supervisor)
  • Post-trip check

Guided walkarounds (13)

  • Rigid truck pre-start walkaround
  • Prime mover and trailer pre-start walkaround
  • Semi-trailer walkaround
  • Box or plant trailer walkaround
  • Bus and coach pre-trip walkaround
  • Van pre-start walkaround
  • Ute or car pre-start walkaround
  • Waste compactor pre-start walkaround
  • Motorcycle or scooter pre-start walkaround
  • Hire car check-out walkaround
  • Hire car return walkaround
  • Hire van check-out walkaround
  • Hire van return walkaround

The truck and bus templates are built around the NHVAS daily check minimum items. Each is published straight away and can be changed to your own items and wording. Limits are never set for you.

The NHVAS and HVA records

  • Quarterly maintenance statement. Daily pre-starts done and missed, days driven unchecked, faults repaired and outstanding, defect notices, and services done on time, late or missed, per vehicle.
  • Non-conformances. What was found, the corrective action, who and by when, closed with how it was checked and a signature. Offered by the statement, a review or an incident, never raised on its own.
  • Internal reviews. Quarterly and annual reviews with the period, the reviewer and how independent they were, the findings, and the reviewer’s signature.
  • Responsibilities. Who holds each maintenance task and their deputy, with dates. A change ends the old line, so the history stays.
  • Procedures. Each procedure with its versions and reviews. Drivers read it in the app and tap “I have read this”, and a new version asks again.
  • Workshops and mechanics. Qualifications with their number, expiry and evidence, picked on each work order, with an alert 30 days before one runs out.
  • Auditor pack. The chosen vehicles and dates under the NHVAS maintenance standards headings, printed or downloaded with a SHA-256 fingerprint.
  • Shared links. Roadside links for one vehicle for a few hours and auditor links for chosen vehicles and dates, read-only, logged at every opening and revocable.

They record what you did and decided. They do not state that you meet NHVAS, Heavy Vehicle Accreditation or any other scheme: your auditor decides that.

Drills in the library (10)

Added to your plans as a draft, in your own words, with your own interval. No fleet regulator states a drill interval that we found.

  • Depot or workshop evacuation
  • Fuel or chemical spill with the spill kit
  • Vehicle fire and extinguisher use
  • Roadside breakdown: hazards and warning triangles
  • Dangerous goods incident (placard load)
  • Bus passenger evacuation
  • Wheelchair lift or ramp failure: manual operation
  • After a crash: scene, photos and report
  • Lone driver check-in missed
  • Load shift or restraint failure on the road
Fleet statusEvery vehicle available, restricted or off road, with the reasons, and the setup list until every step is done.
Pre-start recordsEvery answer, and for a walkaround the photos by position and a plain rating of how strong the evidence is.
Defects and noticesFrom the driver’s report to the workshop and back: deferral with a limit, clearance with the test, and authority notices.
Work orders and servicingJobs to workshops from the register, and services due by distance, engine hours or date.
Trips and fuelOdometer and gauge at both ends of every trip, fill-ups with receipts, card statements and findings for review.
IncidentsIncidents, near misses and hazards with photos, the sketch and other parties, investigated and closed.
Records and reportsThe quarterly statement, non-conformances, reviews, responsibilities, procedures, workshops, shared links and the auditor pack.
Weekly digest and drillsThe week in plain words with who has read it, and drills from the library with every run signed.
Your dataEvery record as spreadsheets, or one zip with a manifest of SHA-256 fingerprints, and how long records are kept.

Who it is for

Freight and transportRigids, prime movers, trailers and combinations, with the NHVAS daily check items.
Bus and coachRoute, school and charter buses, coaches and minibuses, with doors, exits and ramps.
Courier and deliveryVans, light trucks, bikes and e-bikes, with a five minute check.
Waste and recyclingCompactors, hook lifts, skip and vacuum trucks.
Trades and servicesUtes, vans, trailers, lifts and small plant.
Vehicle hireCheck-out and return walkarounds for cars and vans.
Council and local governmentPool cars, plant, sweepers, mowers and water carts.
Healthcare and hospitalsPatient transport, accessible vehicles, couriers and mobile clinics.

See it with your own fleet

Start a trial, pick your industry and the matching pre-starts are installed. Print the tags and the first driver can scan today.

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