Every vehicle that carries a patient, a specimen or a nurse, checked and clean
A health service fleet is cars for home visits, vans that carry patients, couriers that carry specimens, shuttles between campuses, mobile clinics and the forklifts on the loading dock. Escudo Fleet gives each its own pre-start, records every clean between patients with who did it, and keeps the vehicle off the road until a fault is cleared and signed off.
Why it matters for health services
In Victoria, non-emergency patient transport providers must keep an infection control plan with a vehicle cleaning plan, and a maintenance schedule for each vehicle, the medical equipment it carries and ancillary equipment such as the stretcher. Maintenance and repair records are kept for the life of the vehicle or equipment and shown to the Department of Health on request.
A vehicle is a workplace under the WHS Act. Staff who drive to home visits, couriers who carry specimens and porters on the loading dock all rely on the vehicle or machine being checked before use.
Specimens and medicines travel within the temperature range the laboratory or pharmacy sets. A reading taken at the start of the run, with a photo of the display, is the record you can show.
Escudo Fleet records what was checked, cleaned and fixed, by whom and when. Your own plan decides what must be done; the record shows that it was.
Summarised from public sources on 13 October 2026. Not legal advice. Check the current rule with your regulator or adviser.
What gets checked
Patient transport
- Stretcher mount, legs, wheels and straps
- Ramp, tail lift or loading system
- Wheelchair tie-downs and occupant belt
- Oxygen, suction and defibrillator
- Clean between every patient, signed
Couriers and home care
- Specimen carrier clean, sealed and secured
- Carrier temperature against your range, with a photo
- Sharps container and clinical waste
- Gloves, masks and hand sanitiser stocked
- Phone or duress alarm working
Across the service
- Pool cars, shuttles and minibuses
- Mobile clinics: generator, fridge, steps and legs stowed
- Forklifts on the loading dock each shift
- Equipment register for stretchers, oxygen and defibrillators
A typical pre-start: Patient transport vehicle pre-start
All starter templatesStarter templates carry your items in your wording. Readings with limits are left blank for you to set from the manufacturer or your procedure: we never invent a limit.
The fuel angle
Pool cars and home care cars are where fuel cards go astray. Every fill-up is tied to a car and a person, and fills on a car that was not driven are flagged.
Consumption per vehicle by month, with alerts for a fill over the tank, no distance since the last fill, and fills outside your hours.
Electric cars and vans record the battery charge at the start of each shift instead of a fuel level.
How fuel tracking worksWhat is kept
- Pre-start per vehicle with the person identified, date and time stamped
- A clean between patients, with what was done and who signed
- Defects with photos, who cleared them and when, kept on the vehicle’s record while your account is open
- Equipment register for stretchers, oxygen, suction and defibrillators with test dates
- Export by vehicle or by service for an audit or the Department of Health
Every record is kept while your account is open. Everything exports as PDF or spreadsheet, and the record is yours.
Starter templates
- Minibus pre-trip (before every trip, minibus)
- Wheelchair accessible vehicle pre-start (before every trip, van)
- Pool car pre-start (before every trip, car)
- SUV and 4WD pre-start (before every trip, SUV or 4WD)
- Electric van or car pre-start (before every trip, van)
- Weekly light vehicle check (weekly, car)
- Van pre-start (before every trip, van)
- Refrigerated van pre-start (before every trip, van)
- Light truck pre-start (before every trip, light truck)
- Refrigerated truck pre-start (before every trip, rigid truck)
- Forklift pre-start (LPG or diesel) (before use, forklift)
- Electric forklift pre-start (before use, forklift)
- Scissor lift pre-start (before use, elevating work platform)
- Patient transport vehicle pre-start (before every trip, van)
- Clean between patients (when needed, van)
- Pathology and specimen courier pre-start (before every trip, van)
- Home care and community nursing car pre-start (before every trip, car)
- Mobile clinic pre-start (before every trip, light truck)
- Deceased transfer vehicle pre-start (before every trip, van)
- Monthly vehicle inspection (supervisor) (monthly, any vehicle)
- Post-trip check (after every trip, any vehicle)
- Van pre-start walkaround (before every trip, van)
- Ute or car pre-start walkaround (before every trip, ute)
Clean, checked and on the road for the next patient
Create your fleet, paste your registrations, print the tags and send a driver the link. Fourteen days free, no card and no hardware.